Frequently Asked Questions:
What types of phone systems do you install and service?
We install and service a wide range of telecommunications systems including VoIP, PBX, hybrid, and cloud-based solutions from leading manufacturers like Cisco, Avaya, and Mitel. Our certified technicians are experienced with both traditional analog systems and cutting-edge digital platforms to meet diverse business needs.
How long does a typical phone system installation take?
Installation timelines vary based on system complexity and business size. Small setups (5-10 phones) typically take 1-2 days, while enterprise solutions can require 1-2 weeks. We provide detailed timeframes during consultation and minimize disruption by scheduling work during non-business hours when possible.
What happens to our phone system if the internet goes down?
Modern systems include failover options like automatic call rerouting to mobile devices, backup internet connections, or local survivability modules that maintain basic functionality during outages. We can design redundancy solutions tailored to your business continuity requirements and budget constraints.
What security measures protect our phone communications?
We implement comprehensive security including encrypted voice traffic, secure SIP trunking, firewall protection, regular security patches, and access controls. Our systems comply with industry regulations and can be configured with additional protections for sensitive industries like healthcare or finance.
Can phone systems be integrated with our CRM software?
Yes, modern telecommunications systems offer robust CRM integration capabilities. We can connect your phone system with popular platforms like Salesforce, HubSpot, or Microsoft Dynamics to enable click-to-call, automatic call logging, and customer data pop-ups during calls, enhancing productivity and customer service.
How easy is it to add or remove phone extensions?
Modern telecommunications systems allow for quick and easy scalability. Most updates can be done remotely within hours of receiving the request, with some configurations possible within minutes. We provide administrative training to empower businesses to manage their own extensions when needed.
What are the costs associated with system maintenance?
Our maintenance plans include system updates, security monitoring, and technical support costs. Regular maintenance typically costs between $20-50 per extension per month, depending on service level and system complexity. We also offer annual maintenance contracts for predictable budget planning.
Can we keep our existing phone numbers when switching systems?
Yes, we support both number porting and number retention while upgrading to new systems. We manage the entire process to minimize interruption and ensure seamless transition of your existing numbers to our modern telecommunications platforms.
Do you provide training for new systems?
Comprehensive training is included as part of our implementation process. We provide tailored training sessions for system administrators, technical staff, and end-users. Our training materials include video guides, online courses, and personalized workshops to ensure smooth transition to the new system.
What kind of technical support do you offer?
We provide 24/7 technical support through multiple channels including phone, email, and live chat. Response times are typically under 30 minutes for critical issues and under 4 hours for standard support requests. Our support includes system monitoring, issue tracking, and ongoing maintenance.
How do you ensure system reliability?
System reliability is ensured through multiple layers of redundancy, regular maintenance checks, and proactive monitoring. We guarantee 99.99% uptime for our cloud-based solutions and maintain comprehensive recovery procedures to ensure minimal downtime in any scenario.
What mobile capabilities are supported?
Our systems include comprehensive mobile capabilities including call forwarding, VoIP apps, and mobile UC clients. Mobile workers can access full phone system features from any device, with seamless call handover between desk and mobile phones.
Are there options for video conferencing?
Yes, most modern systems include video conferencing capabilities. We can integrate with existing conferencing tools or implement standalone video solutions. Our solutions support both team meetings and customer engagement through video.
How do you measure call quality?
We monitor call quality through MOS scoring, packet loss analysis, and jitter measurement. Our systems provide real-time quality monitoring to ensure optimal call performance and can make automated adjustments to prevent quality degradation.
What compliance standards do your systems meet?
Our systems meet various compliance standards such as HIPAA, GDPR, and PCI-DSS specific to industry requirements. We provide documentation and support to help businesses demonstrate regulatory compliance in their telecommunications operations.
Can you implement custom reporting features?
Yes, we can create custom reports and integrate with your existing analytics tools. Our systems support both scheduled and on-demand reporting for key metrics, with options for exporting to various formats and data visualization platforms.
Are there options for virtual assistants?
We offer virtual auto-attendant and voice assistant solutions that can handle routine calls, route messages, and provide self-service options to callers. These can be customized to match your business needs and automation requirements.
What happens to our old system equipment?
During system replacement, we handle proper disposal of old equipment. We work with approved recycling facilities to ensure environmentally responsible disposition of legacy telecommunications hardware and electronics.
Are there options for unified messaging?
Yes, our systems support unified messaging with email, voicemail, and text integration. We can enable seamless message management across multiple communication channels to help businesses optimize communication processes.
What support packages are available?
We offer Basic Support (4-6 hour response time), Premium Support (2-4 hour response time), and 24/7 Priority Support for mission-critical systems. Each package includes different levels of monitoring, update management, and training support.
Can the system handle international calling?
Yes, our systems support international calling with flexible rate plans. We offer competitive rates for global calling and solutions for international numbers. Ask about our international calling packages and number availability.
Are there tools for call center management?
Yes, we provide call center management solutions including advanced analytics, skill-based routing, and dynamic agent allocation. Our call center solutions help optimize agent efficiency and improve customer service delivery.
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